Emailing at Work

By, 06/19/2013

Email is the most common form of office communication, which makes the chances of a hectic inbox almost certain. However, there are several ways you can better compose those emails to ensure they’re read—and responded to.

As the subject line is likely the most common field readers will use to determine importance, concise and direct wording is key. Utilizing the high importance flag only when necessary will also alert the recipient of the significance.

Along those lines, only pertinent information should be placed in the email. It’s important to include salutations and be polite, but too much chit chat might detract from the message.

Professional emails should include professional grammar. If you aren’t sure how to phrase something or how to spell a word, utilize the spell check function if it’s available to you.

Finally, end with a clear message or action item if necessary. Noting exactly what you need, e.g. a response, approval or completed project and by when you’ll need it (politely, of course) will also help ensure your request is completed.