Getting the Most Out of Your Emails

By, 06/17/2014

Need an update on that report? Have a question about tomorrow’s meeting? Write an email! Straight-forward right? But not all emails are created equal, of course: Sending over an updated presentation is much different than inquiring about lunch plans. So how do you make sure your emails don’t get lost in the shuffle? Here are a couple of tips.

Be Clear and Concise

Don’t waste words. Important questions or requests should be evident within the first few sentences. Otherwise, you risk ambiguity and/or losing your reader’s attention.

Know Your Reader

Are you emailing a coworker you’ve known for years, both professionally and personally? Or are you contacting a senior manager you’ve never talked to before? Different audiences require different approaches, and in work environments, professional, straightforward language (no jokes!) should be your default.

Timing Matters

Do you know what most people do around lunch and end of day? Think about lunch and their plans after work. Being aware of when you send an email can help set expectations for getting a response.